Back to Basics: Hiring 101 for 2021

Hiring has long been one of the most challenging aspects of running any business – the troubles typically escalate with size and scale. Particularly in an industry and environment where people are relied upon to be the service as product in generating revenue; this can cause quite a strain on a professional and licensed required supply chain for both providers and patient consumers alike.

  1. Does anyone know of a candidate interested in working in our location?
  2. Does anyone know of an employer who is hiring in such a location?

RARELY does the conversation begin with: “We’ve kept a list of qualified and desirable candidates within our contact database. It’s time we reach out.” However, in order to execute such a move, one must have put several pieces in play prior to the moment of need. All too frequently, we get calls and queries from companies who are so obsessed with marketing for new paying customers, it is quickly forgotten the need to market for the customer segment of Talent.

5 steps to recharge your marketing strategy” via the Private Practice Section magazine – it’s all about “focusing on your starting players.”

Where are your most valuable prospects likely to be hanging out?

You. Should. Be. THERE!

They are in the classroom. They are on social channels. They (prior to pandemic) gather during conferences. They are looking at job boards. They are searching for mentors.

You need to be there for them to get in front of the ball, rather than constantly playing catch up.

This works both ways in human capital management. What extra lengths candidates will do to keep in touch, they will make such efforts on your behalf as an employee. Similarly, what goodwill you bring pre-hire, employees can reciprocally rely upon you as their employer.

AND, they will certainly favor you as they browse through their options; just as much as you will consider them highly as you sift through your candidate pool.

Consider The Application Process

Many companies now have a web hosted HR portal. It’s a bit of a mess for most; a cross between a resume/application submission channel and an internal search engine word processor.

For many, such systems offer limited flexibility on how to effectively solicit and receive applications from qualified candidates. Many of these systems are licensed as part of some kind of third-party license system; for others, it’s a bit more organic with human-to-human interactions via phone, email, and in-clinic-steps.

For those that have application portals, you are no doubt aware that the portal will chew up everything and spit it out as dictated by the program’s basic search engine principles – filtering out keywords and phrases while looking work must have ingredients response from uploaded resume, curriculum vitae, and whatever else is uploaded.

For those using 3rd party sites and platforms that are popular for job postings, you’ve probably experienced the litany of under qualified applicants. It’s no fun.

The lesson to be gleaned here is to be congruent in your processes. If you are a regional brand with a small business footprint, be authentic and accessible – high touch and understanding. If you are a national brand with a heavy emphasis on enterprise principles, have things well standardized and take advantage of your scale to be quickly found via SEO and digital advertising.

Whatever the case, make sure that you have entryways and off ramps that make sense to the applicant in a way that matches candidate expectations for the brand experience you offer as an employer.

Sifting Through The Mountain of Resumes

Once the application and resumes are received, it’s important to understand internally what you’re trying to solve with the prospective new hire.

If it’s simply a supply chain situation, hire the best producer.

If it is a temporary situation, be sure you were upfront about the circumstances. Most employers wish for at least for 5 years to 10 years of tenure per new hire; therefore, it is important to have this discussed early. Certainly, if the possibility is to transition a temp situation into a more permanent part time or full time equivalent – be sure those are honestly mentioned versus dangled as an extra carrot that the company may have no interest in truly offering down the road. That type of behavior will come back to bite you.

Looking Beyond the Paper and Into The PERSON

It’s also advantageous to look for character traits and personality attributes; many times these are the making and registrations that you know this after the higher is needed. Therefore, rather than go through a series of field hires, it’s better to identify these early.

In contemporary times, we recommend a weighted and ranked matrix to your candidate value statement. Be real. Be honest. That’s the only way this works.

Obviously, we would all like to retain (and, think of ourselves as) a candidate that is:
  • Highly productive
  • Helps contain costs
  • Has an incredibly positive attitude
  • Spreads team excellence everywhere they go
  • Has leadership qualities, but is humble and patient in their career progression
  • Exhibits pristine and empathetic bedside manner
  • Manages up in a fashion that promotes trust in management intentions

By using a weighted and ranked matrix based on attributes you are looking to hire for, you create an objective measure across subjective aspects which becomes helpful in identifying who looks good on paper versus who is actually good in real life.

As you consider each candidate, think back on how their interviews were, their style of communication in audio, written, video, and in person circumstances. It’s also not a bad idea to secret shop each candidate with a staff member, nonchalantly posing as a family member or patient; invoking scenarios where one can judge a person’s willingness to help, take initiative, or put others first.

Hiring 101 for 2021 – Cultivating the Company Culture

We know from our industry talent acquisition reports that companies keep and lose their people based primarily on workplace / corporate cultural considerations.

Our recommendation is to tackle the inordinate cost of turnover from this angle by hiring the most qualified candidates as it pertains to their fit with the company culture, mission, and values.

The more people you can retain over time who can help grow and propagate desirable mindsets within the company workforce, the better they will work – the better they will work together – and, the better crop of talent you will be able to attract, cycle after cycle.

Offering A Fair Wage

We will dive into this in depth for our next Back to Basics installment. Suffice to say, everyone has a bit of a gut instinct as to what is and isn’t a fair market wage.

If you want strong evidence and trends, then we recommend you take a look at UpDoc’s open-source salary database: The Job Market Pulse.

Based on our most recent 2021 Talent Acquisition Report, employers stand to gain A LOT by being clear from the get go – making transparent offers and spending more of the hiring process invested in hiring the right person rather than finding the lowest bidder for the open position.

Again, we shall very much be exploring the many aspects that go unattended in negotiations; that said, consider adding upon the application process the wage you seek and how that contrasts to the candidates you attract along with the culture (rather, likely the culture you don’t want) for which that naturally leans into.


  • Marketing 101 for 2021
  • Talent Retention 101 for 2021
  • Hiring 101 for 2021
  • Negotiations 101 for 2021
Ben: Ben is COO & Co-Founder of UpDoc Media.
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